Email Signature Examples and Recommendations
Learn how to create the best email signature from professional email signature examples and designed templates
What is an email signature?
An email signature is a powerful way to convey your professionalism to your readers and give them the information they need to contact you. An email signature is placed at the bottom of every email, helping to make a great impression and stand out from your peers.
Email Signature Examples
Find the best email signature examples by profession or characteristic
Take a look at the menu content on the left for quick access to some of our most popular examples and tips, focused specifically on email signatures and organized by professions and characteristics.
WiseStamp has been around since 2009. That means we’ve had plenty of time to perfect our selection of email signatures. So if you have a specific need in mind, you should be able to find specific examples and guidelines here.
- Might need a certain feature.
- You might want to know how to create the best email signature for your profession or job title.
- You might need an email signature that works perfectly in Gmail, Outlook, Mac Mail, or any other email platform.
- You might be looking for a particular signature style or design.
Whichever the case, we have the answers you’re looking for (or no one does).
How to add a signature to your email in 2 minutes
To get a professional email signature, you don’t really need to know how to make an email signature, with all the design and coding practices that go into it. These days all you need is a good email signature generator.
Try WiseStamp email signature generator for free.
How to create an email signature that makes a good impression
Your email signature is a great opportunity to present yourself and what you do in an attractive and professional way. If you do it right, you’ll build trust with customers and be able to connect with them in a more meaningful way with every email you send.
This article is meant to show you exactly how it’s done, so don’t go anywhere. We’ll explain how to get the most out of every moving part of your signature block.
We won’t cover email signature design best practices, so if that’s your focus, click the link for our in-depth article on the subject, plus many great examples of email signature designs. How To Write An Email To A Teacher?
3 things that make up a professional email signature:
- build trust
- It is visually appealing, and
- Provide unique value
All good email signatures accomplish these 3 things. We recommend you do the same if you’re looking to make a good professional impression, get your readers’ attention, and gain your readers’ engagement.
Follow this article to learn how it’s done.
1. What an email signature should include
There are 5 must-haves that make up any good footer template. These elements complement each other to create a professional and effective email signature format. In order to create an impact on yourself and your organization, you must do it correctly and not neglect the small details that make a difference.
At the end of this section, you’ll learn how to create a formal and attractive email signature that will resonate with your peers and leave a mark.
A good email signature contains 5 main components (and a few extra ones). We will spend the rest of the article showing you how to excel with each component.
5 Components That Make Up Any Good Email Signature
- Personal and business data
- Contact information
- Personal photo/company logo
- call to action
- social media icons
- Animations (optional)
- Extensions for specific professions (optional)
Let’s look at each element separately to see how best to use it.
2. How to submit your personal and business data
It may seem appropriate to cover everything you do at work in your email signature, especially when you start using advanced features and extensions like buttons and banners. But in order to be effective, it is important to be concise. Because the format of the signature is very limited, if it’s not strictly essential, it’s just background noise.
So, what to do?
- Use a short but clear formulation. You don’t need to say CEO – just write CEO (Chief Executive Officer) and definitely don’t use Eureka Moment Wizard for Director of Marketing ( true story ).
- Avoid vague or confusing posts. Therefore, positions such as Ambassador of Communication or Undersecretary of the Subcommittee are left out.
Don’t forget to include any of these basic key elements:
- Your full name
- Business name
- job position
- Telephone contact
- Official Web site
- Address – in case of local store/service
3. How to submit your contact information
The point of adding your contact details is, unsurprisingly, to help people contact you. The more options there are, the harder it is to know the best way to actually contact you. This makes it less likely that the client will complete the action.
So, what to do?
- Omit unnecessary information. No need to add your email address to your email signature (the reply button is enough) and no need to give out 3 phone numbers if they all lead to you.
- Only add links to content that people are interested in. Only add a hyperlink to your website, portfolio or social media if it’s something your client might find valuable (ask a friend for input if you have a hard time being impartial, okay?)
- Don’t add data you don’t want people to use. If you don’t intend to respond to people who call you on your mobile phone, don’t add a mobile number. Promising and not delivering is worse than not promising at all.
Do not add contact details that are not under your control (such as an external call service). What other people choose to do there could inadvertently damage your reputation.
4. Create a professional email signature with a personal image and logo
Your electronic signature block may be the last thing people see in your email, but that also means it’s the part that will leave an imprint on it.
Your image and logo are the most memorable elements of your email signature. However, there are worse than good examples of how images are used. Why do so many people settle for such a bad design to make a mark? Well…because adding an attractive, customizable, and well-designed signature to your email is not that easy.
You may think that creating a logo email signature is just a matter of drag and drop, but if you’ve ever tried that, you know that’s not the case. Even if you use an email signature editor, that doesn’t really solve the problem. You still need to manually install the code to the client’s email HTML file.
Regardless of which email provider you use, the WiseStamp generator automatically installs your email signature on your email (with one click). You can see how it works specifically in Gmail, Outlook, Apple Mail, iPhone, or Yahoo.
But even when using a generator, there is a chance that things can go wrong. There are ways to make sure your image looks amazing no matter what.
How to make the image of your firm and your corporate logo really attractive
Your image and logo are literally your faces when it comes to email communication – so make them attractive. Attractiveness builds trust, makes you more memorable, and increases conformity. Getting this wrong can also damage your reputation and your brand.
